ࡱ> bdaa jbjbtt $&....... B 2  ,tR . ..  .. B4v".... :1 ,..  ' ]  0B g R^^ .Minutes of CEPP Meeting February 1, 2006 In attendance: Matt Hockenos (Chair), Ruth Andrea Levinson, Gordon Thompson, Mike Mudrovic (scribe), Deb Hall, Dan Moran, Beau Breslin, Pat Oles, Muriel Poston, Molly Appel Minutes. Ruth Andreas minutes from the previous weeks meeting were approved. CEPPs fall schedule. Matt suggested that we set a time for the meeting and then arrange our class schedules around the meeting rather than vice versa. Muriel suggested a late afternoon meeting. Tuesday seems to be the best time, from 4:00-5:30. Dean of Special Programs. Matt has invited Paula Newburg (Dean of Special Programs) to a CEPP meeting, and she is working on her schedule to accommodate us. We should consider CEPPs role with regard to Special Programs in light of SPs integration with Academic Affairs. Perhaps Paula should attend CEPP regularly to grasp the academic atmosphere, as an acculturation issue. CEPP has the option of inviting regular attendance. Paula would be an ex oficio member of CEPP. Optimization Report. Tim Burnss e-mail queried when CEPP was going to vet the Optimization Report. It seems to Matt that the Report is receiving quite a bit of exposure to comment in IPPC and on the floor of the February faculty meeting, and at our last meeting Chuck Joseph reported to CEPP about the Report (still unreleased at that time). He also pointed out that it is still a preliminary report. We should consider if there are any additional questions for implementation or any pieces that might have been omitted. We can discuss these issues at our next meeting. But it seems the consensus that CEPP should be more involved in the second stage, the implementation of the Optimization Report. Muriel suggested strongly that we look at the appendices of the Report. (Subsequently that day, FEC voted to request that CEPP officially vet the Optimization Report.) Report on ACIS subcommittee. Ruth Andrea presented a report on the subcommittees deliberations and pointed out the major concerns. They are questioning the form and chain of command for submitting proposals for short-term study abroad. Where do faculty submit proposals? Proposals for any study abroad between September and May go through OIP. But there has been no previous coordination between SP and OIP. We need a common set of criteria to meet academic standards. If we ask faculty to follow procedures, it may be necessary to submit a proposal 18 months in advance of the proposed trip. In that event, what would happen if something arises more spontaneously (such as Hurricane Katrina)? Timetables will be added. We need to know how many proposals are forthcoming at any given time and we need approval before going to the Curriculum Committee to make plans (staffing, etc.) on the departmental and college level. Specific issues are: All governance pieces need to be the same for SP and academic-year programs Credit vs. non-credit bearing study abroad The form for application (most important for CEPP) How do we define short-term? Two weeks? Three weeks? Ten days? How many contact hours are involved. What happens if the students must miss class for a day or two following a short-term study abroad (as some students will after spring break this semester)? How do we distinguish embedded time abroad for a regularly-scheduled course vs. separate trips? CEPP decided to set a time limit for the subcommittee, at which time CEPP will address the issues. We decided to ask the subcommittee for its report on Friday, March 10 (just before spring break). Ruth Andrea will circulate an agenda for CEPP members to prioritize (which she has subsequently done). FYE/HEOP. Muriel and Michael Arnush have not yet responded to Sue Laydens latest proposal, but they hope to have something by the end of the week. We will continue to monitor the interaction, but Chuck will be the ultimate arbiter, as agreed in our last meeting. The CAS proposal on AP credits is in progress. Matt is still working on the definition of Academic Excellence and Rigor and will distribute it to CEPP soon. Middle States Report. Matt distributed the Executive Summary and a conclusion that CEPP can read, but the Report is in the mail. Sarah Goodwin will come to our next meeting to update us and prepare us for the committees next visit. FYE Schedule Update. Matt met with Michael Arnush to discuss some issues. First, it would be best to see if we can identify cluster before the course proposals are submitted. Clustering is still too rushed, but once a regular rotation has been established over these start-up years, the process may be facilitated. Michael needs to foster clustering more proactively and needs to set a regular series of meetings for faculty who are teaching in any particular year. This year there will be a June meeting for the Fall 2007 seminars. Syllabi are due in November, and there is a January workshop to debrief participants in the previous semester and bring them into contact with those of the following year. Michael is also planning a spring workshop on peer mentoring. A writing workshop is planned for September. The second issue Michael and Matt discussed at some length was residential theme floors and grouping of first-year students in the residence halls. There has been a conflict between the regularly-assigned theme floors and the first-year program, but some of those issues have been resolved. Restricting first-year student choice of a theme floor is problematic. 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